Launch in 30

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Host guide

Prepare: 4 role cards, 2 envelope cards, one menu and one decision sheet. Assign one role to each person or pair. Begin with 8 minutes for the first plan, reveal envelope 01 for another 8, then envelope 02 for 8. Reserve 6 minutes for the final decision. Pause or play untimed if preferred. Do not explain a lesson beforehand. After checking the result, ask the one feedback question. Invite honest criticism; a purchase is a separate discussion.

Print single-sided on A4. Give each role only its own card. Keep envelope cards with the host. Put the shared brief, menu and decision sheet on the table.

Suggested timing, not a validated duration. No promised workplace or business outcome.

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Shared brief

It is Thursday afternoon. Your team must prepare a Monday launch for a new community venue. You have 12 budget tokens. Choose what to deliver, agree how guests will arrive and submit one plan together.

Build a plan for registrations, sponsor visibility and guest arrival. Read your own role card, share useful information and make decisions together. Open the two envelopes only when prompted. You may change your plan after each reveal. The budget is fictional; tokens are not currency.

At the final check, your plan must cover:

• An online registration page is ready
• The sponsor is visible
• Guests can find the entrance
• A reliable arrival process for the expected guests
• The plan stays within 12 tokens

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A / Client lead

PRIVATE ROLE - SHARE INFORMATION THROUGH CONVERSATION

The launch must accept at least 110 guests, including 30 walk-ins. The sponsor must be visible. The client keeps saying “the full launch”, but you have not confirmed which items must be ready on Monday.

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B / Production lead

PRIVATE ROLE - SHARE INFORMATION THROUGH CONVERSATION

The supplier needs final artwork by Thursday at noon for standard printed packs. That deadline has passed. Web pages and screen graphics can still be finished by Monday. A rush-print option might exist; do not assume it is included.

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C / Budget lead

PRIVATE ROLE - SHARE INFORMATION THROUGH CONVERSATION

You have 12 tokens for everything. Full page: 6. Light page: 3. Printed pack: 6. Screen graphics: 2. Direction signs: 1. Online QR entry: 2. Offline guest list: 2. Manual entry: 0. No unapproved extra spending.

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D / Guest experience lead

PRIVATE ROLE - SHARE INFORMATION THROUGH CONVERSATION

The entrance is separate from the main building. Guests need directions. Online QR check-in depends on a working connection. An offline list can handle 120 people, including walk-ins. Manual check-in can handle only 40 in the available time.

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Envelope 01

HOST ONLY - KEEP CLOSED UNTIL THE ROUND

Supplier update: standard printed packs cannot be ready for Monday. Rush printing adds 3 tokens on top of the 6-token pack. The client clarifies: registrations must open online, the sponsor must be visible, and guests must find the entrance. Printed packs may follow on Tuesday.

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Envelope 02

HOST ONLY - KEEP CLOSED UNTIL THE ROUND

Venue update: there will be no internet connection at the entrance on Monday. Thirty walk-ins are confirmed, bringing the total to 110 guests. A member of staff can download and prepare an offline list beforehand.

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Service menu

• Full registration page + sponsor logo: 6 tokens
• Light registration page, no sponsor logo: 3 tokens
• Printed welcome packs: 6 tokens
• Sponsor screen graphics: 2 tokens
• Direction signs: 1 tokens

Choose one arrival method

• Online QR entry: 2 tokens
• Offline guest list: 2 tokens
• Manual entry: 0 tokens

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Decision sheet

Your shared plan

Budget

Who owns the final check?

What will you tell the client?

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Mission check and feedback

After envelope 02: printed packs cost 9 tokens including rush service. Registration requires either web page. Sponsor visibility requires the full page, screen graphics or printed packs. Directions require signs or printed packs. Only the offline list supports 110 guests without a connection. Total spending must not exceed 12. Example valid plans: full page + signs + offline list = 9; light page + screen graphics + signs + offline list = 8. These are not the only valid combinations. Ask what felt fun, what dragged and what was unclear.

Did anything here remind you of how work happens in your team?